Huge savings on Time and Cost with SharePoint Based Travel and Expense Management Solution

Business

With a current footprint spanning eleven countries across four continents, Client has grown over 30 years of success to become a leading financial services corporation with access to emerging and frontier markets. Drawing on proven track-record & a team of more than 3000 talented employees, they provide a wide spectrum of financial services that include investment banking, asset management, securities brokerage, research and private equity

Challenge

Managing Travel Plan and Expenses of more than 3000 employees is a daunting task for the admin and accounts team. They needed a robust solution to handle this load and process the entire transaction on a clicks of few buttons

Solution

AscenWork Technologies provided an end-to-end Travel and Expense Management Solution for Client. The solution caters to streamline and automate submission and approval process of travel and expense types. Expenses include travel, lodging, car rentals, meals, mobile claims etc. It focuses on restructuring Client’s present Business travels and expenses to cut losses and maximize profits. It is an integrated solution which helped Client save time and money, accounted every spend during every step of the business journey before, during, and after the trip.

Key Features of SharePoint Travel Expense Solution:

  • Manage Travel Calendar
  • Tour Planning
  • Travel Approval
  • Ticket Booking
  • Corporate Card Integration
  • Integrated Billing
  • Multi Currency – Foreign exchange Calculation
  • Configurable Approval Workflow
  • Detailed Expense Claims
  • Easy Reimbursement Procedure
  • Centralized Policy Management
  • Audit Processing
  • Maintain Travel Documents

AT A GLANCE

What they wanted to do-

  • Have centralized Travel Management Application
  • Improve security
  • Add more value to the business through IT

What they did –

  • Standardized on SharePoint based Travel Expense Management Solution
  • Used end to end Travel and Expense Management developed by AscenWork Technologies
  • Collaborated on various processes through the application.

What they accomplished –

  • Up to 50% reduction in costs over manual systems
  • Improved compliance
  • Automated budget availability checking
  • Speedier reimbursements
  • More uniform travel policies
  • A greener footprint
Client Testimonial

“We have been running AscenWork Technologies, Travel and Expense Management Software for over three years and have not had a single problem. Let me stress this point, we have not had any problems. The product has continued to pay for itself throughout its life cycle, from travel tracking to expense management and claims reimbursement. It has made our office paperless and have helped in saving a lot of money”

IT Head