Migration to SharePoint from Lotus Notes

Lotus Notes is over a couple of decade-old collaboration applications. Lotus Notes, presently known as IBM Notes is enterprise software. It is one half of a collaborative client-server software platform. While Lotus Notes is the client part of the software platform, Lotus Domino is the server, currently know as IBM Domino.

Lotus Notes is a workflow desktop application, which provides instant messaging, email, calendars, blogs, personnel directories, and forums to organizations. It simplify and enhance workplace collaboration, which is provided with applications that can be used to enforce security, access, and store information and allow data replication.

Why migrate from Lotus Notes?

Many Organizations are opting to migrate from Lotus Notes and Domino to a more powerful and flexible platform. What better choice then Microsoft. In recent times with SharePoint, Microsoft has offered a collaborative approach to enterprise. Following are a few pointers to explain this further:

  • Notes was an innovative application when introduced, but was unable to evolve with the technology over time. Over the past decade, there were has been no modification carried out compared to SharePoint.
  • Microsoft has been developing significantly with their every release with SharePoint. They have constantly advanced and elevated their technology with time for all the products in the market. This helped them become a market leader in enterprise software.
  • Managing applications end to end. All organizations rely on data and reports for analyzing and taking business decisions. So, the ability of processing with the insights into applications provided has become an indicator of efficiency and productivity.
  • Today’s market demand Agile and Flexible applications. They must support businesses in rapidly adapting to markets and customers, and take advantage of all the benefits of rapid transformations.

Time demands efficiently build and revamp applications. It’s hard to find a resource that can support a lengthy development. Hence, the only logical and strategic move will be to migrate to a no-code application such as Microsoft SharePoint.

 Benefits of SharePoint:

Let’s discuss a few benefits of using Microsoft SharePoint, which can widen and ameliorate your organization:

  • Data Security:

All the industries and sectors adhere to strict regulatory requirements and guidelines. Users come with authorization and they do not have access to all the data. There should be a measure for preventing such data from respective industries. SharePoint allows users to specify security settings that comply with their specific compliance regulations at every checkpoint. You can also set storage and auditing policies, along with actions to take when business records expire. This helps your organization maintain compliance, all while controlling and managing business-critical information in an effective manner.

Even if your business doesn’t revolve around tight compliance measures, it’s still important to place controls on data access within your company. SharePoint allows you to set specific permissions that dictate control over the following entities:

  • Sites
  • Folders
  • Lists
  • Documents
  • Web applications
  • Centralized Administration:

There might be a few times when you need to adjust the configuration. With such a vast platform, you might expect this process to be a major pain. However, SharePoint has a central administration console that makes this process easier. Authorized administrators can make all changes in a centralized single location rather than clicking around to multiple pages. On the console, you’re able to access, monitor, and update the following data:

  • Application management features
  • SharePoint farms
  • System settings
  • Backups and restorations
  • SharePoint upgrades
  • Security settings
  • General application settings

This feature allows you to effectively maintain control over the entire SharePoint platform, regardless of how widespread yours is.

  • Document Management System:

Most of the employee’s times is been utilize in reading and replying to the mails in a day. This tells us that today’s workforce is driven by data. Imagine doing this the conventional way, like Minutes of Meeting, Various Reports, Customer Requests, etc. This data could be from different departments, Projects, or Teams and in different sizes and formats. It is a challenge to keep track of everything. The solution to this is the Document Management System(DMS). What could be better than Microsoft SharePoint for DMS. Being the Microsoft Product it is well integrated with Microsoft Office Suite like Microsoft Excel, PowerPoint, Word, Outlook as well as Microsoft Unified Communications and Microsoft Exchange Server. Users can also access line-of-business systems, including Microsoft Dynamics CRM. Also, back-end connections allow them to create personalized views and interactions with those systems.

  • Customization:

Standard SharePoint functionality is robust, your teams might require specialized functions to perform their roles. If this is the case, SharePoint developers can build custom applications and connect them to the software with ease. This option means that your team members will always have instant access to the tools they need to do their job.

  • Collaboration:

Open and Seamless communication is one the essence for a successful business. All members of your organization should understand how to communicate and collaborate. If they don’t have access to resources that facilitate this aim, it’s all too easy for discord and disarray to emerge. This is especially when two or more people working on a single document simultaneously. SharePoint features version controls that track every single edit made to a document, along with the time it occurred and the person responsible. Moreover, only one person can access the file at a time to prevent duplicate work. Co-workers can share files and updates in real-time, improving their collaborative efforts.

AscenWork Technologies is specialized in Microsoft SharePoint Solution and emerged as one of the leading Software development Companies in the market. Let us treat you with free Consultation for Microsoft SharePoint.

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