Automate your purchase order process with our purchase order approval software. Eliminate manual emails and delays using a workflow automation tool built for finance and procurement teams. Track every PO approval, gain real-time visibility, ensure compliance, and streamline your invoice and expense approval workflow within Microsoft 365 and Power Automate.
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Approval Workflow Features
Customizable Approval
Automated Notifications
Audit Trail and Reporting
Approval Decision Options
Query Handling
Add Additional Approvers
Purchase Order Dashboard Approval Workflow
Our Purchase Order Approval Dashboard helps teams create, track, and approve purchase orders effortlessly within SharePoint Online. Users can view PO details, filter by department or status, and download reports instantly. The clean interface displays pending, approved, and rejected orders with real-time updates. Built with modern SharePoint design principles, this workflow enhances transparency and approval accuracy across departments.
See how our approval workflow software automates your entire purchase order process in just a few clicks.
1. Integrations & Notifications
Enable automated email alerts and real-time notifications with our integrated workflow system. The Purchase Order Approval Workflow supports Microsoft Teams, Slack, and Email notifications, ensuring every stakeholder stays informed on PO submissions, approvals, and rejections. Designed for cross-platform collaboration, these integrations help organizations maintain transparency, accelerate decision-making, and improve efficiency in purchase order processing.
2. Document Management & Compliance
Our workflow seamlessly integrates with SharePoint, OneDrive, and Google Drive for document storage and management. With added Azure AD authentication and Audit Logs, it ensures security, compliance, and full activity tracking. Attachments, version control, and audit reports make this system ideal for enterprises looking to centralize purchase documents while maintaining strict data governance.
3. Vendor Management
Easily manage vendor databases within SharePoint Online using our Vendor Management feature. Add, edit, or track vendor details such as contact information, payment terms, and approval status. This integrated view ensures smooth coordination between procurement and finance teams, maintaining updated vendor records while enabling efficient vendor-based purchase order tracking.
4. Approval Workflow Setup
Define multi-level approval stages with our configurable workflow setup. Set approval conditions based on amount, department, or purchase priority. This feature automates routing and ensures every PO passes through the right stakeholders—whether it’s a department manager, finance director, or CFO—before final approval, ensuring compliance and efficiency.
5. Purchase Order Detail
View complete purchase order details, including vendor, requester, amount, and attachments—all in one modal view. Approvers can review, request changes, or reject orders with a single click. The pending manager review status highlights where the PO currently stands in the workflow, simplifying decision-making and tracking.
Join leading finance and procurement teams using our workflow automation to eliminate bottlenecks and gain full control over spending.
6. Approved Order Details
Once a purchase order is approved, users can see detailed approval history and progress. The progress tracker clearly displays all stages completed, providing transparency into who approved and when. This ensures full visibility of order processing and supports audit-readiness for compliance teams.
7. Ongoing Approval Stage
Track real-time progress of ongoing purchase order approvals. Each stage in the process—Manager Review, Finance Review, and Final Approval—is color-coded for clarity. Approvers can view order details and take immediate action to keep workflows moving efficiently, ensuring minimal delays and faster procurement cycles.
8. New Purchase Order Form
Create a new purchase order directly from SharePoint with our dynamic form interface. Capture vendor details, order descriptions, department, and attach supporting documents. The form ensures all required data is collected before submission, reducing errors and improving the overall approval experience for employees and managers.
Our consultants bring years of experience in automating purchase order and expense approval workflows across industries. We design solutions that fit your organization’s finance structure, ensuring faster approvals, accurate tracking, and full compliance with company policies.
Every business has a unique approval process. We build custom PO approval workflows that align with your departments, budgets, and hierarchy. From single-step to multi-level approval systems, our team ensures your workflow runs exactly the way you need.
Integrate your purchase order approval software directly with SharePoint, Power Automate, Teams, and Outlook. This lets finance teams manage everything from one place — automate repetitive steps, send reminders, and access audit data instantly within the Microsoft ecosystem.
Whether you manage a small finance team or a global enterprise, our solution scales effortlessly. We’ve implemented workflow automation software for organizations across multiple regions, ensuring consistent performance, data security, and accessibility from anywhere.
Our job doesn’t end at deployment. We provide continuous workflow monitoring, support, and optimization to ensure your PO approval process remains efficient. From new approval rules to user training, AscenWork is your long-term workflow automation partner.
AscenWork has built world class products on Microsoft 365
Have a question? check these answers.
Approval workflow software automates the process of reviewing and approving business requests — such as purchase orders, expense claims, or HR forms — ensuring transparency, accuracy, and faster decision-making.
Approval workflow routes requests automatically through predefined approval levels. Each approver gets instant notifications via email or Teams, and all actions are tracked within the system for full visibility.
Absolutely. Our approval software integrates natively with SharePoint, Power Automate, Outlook, and Teams, allowing your users to work within familiar Microsoft 365 apps.
Yes, administrators can modify the approver list anytime without interrupting existing workflows, making it flexible for organizational changes.
Your data is securely hosted on Microsoft’s trusted cloud infrastructure, with role-based permissions, encryption, and detailed audit trails ensuring full compliance and protection.
We offer prebuilt approval templates for common processes like purchase orders and HR requests, which can be customized further as per your business requirements.
Yes. The system sends automatic notifications to approvers and reminders for pending requests, ensuring no approval gets missed or delayed.
Implementation typically takes 2–4 weeks, depending on the complexity of your existing processes and integration requirements.
Finance, HR, Legal, Procurement, Manufacturing, and IT teams benefit the most — any process requiring sign-offs or compliance checks can be automated.
We offer both. AscenWork specializes in custom workflow development using SharePoint, Power Automate, and Power Apps to match your exact needs.
Yes. You can view detailed audit logs, approval histories, and performance analytics to ensure transparency and compliance during internal or external audits.
Yes, we provide video training, live workshops, and documentation so your team can confidently use the approval system from day one.
Yes. You can easily configure multi-level approvals, set conditions like amount limits, and define department-based approvers using our customizable workflow builder.
You can automate purchase orders, expense approvals, HR requests, vendor onboarding, document reviews, and more — all using the same platform.
Yes. Every request can be tracked in real time through your dashboard. Users can view who has approved, who’s pending, and the overall progress instantly.
Yes. Our workflows can be deployed both on Microsoft SharePoint Online or On-Premises, depending on your company’s IT policies and infrastructure.
Yes, we develop custom Power BI dashboards that visualize approval performance, pending requests, turnaround times, and departmental insights.
Because we combine Microsoft 365 expertise, custom development, and long-term support, ensuring you get a secure, scalable, and business-ready workflow solution tailored to your organization.
Yes. Our approval workflow software supports multi-department setups, allowing each department to have its own approval rules and processes.
Yes, we offer ongoing support, user training, and workflow optimization after deployment to ensure long-term success and user adoption.