Explore how our project management application boosted productivity, streamlined workflows, and improved collaboration for diverse teams across industries.
Industry
Case Study
Environment
Summary
Founded in 2011, the client is an independently-owned, creativity-led production agency that solves business problems with audio-visual content. They offer a full range of film production and Advertisement services and work with some of the biggest brands and film directors across the globe. In addition, they brought a unique storytelling ability that elevates brand messages in today’s media-saturated marketplace.
Challenges
The process of an AD Shoot progresses through various stages, including Planning, Site Visits, Celebrity Onboarding, Shooting, Production, Pre-Production, and Post Production expenses. All these expenses were estimated and calculated manually on an excel sheet. The client wanted a web-based solution and accessible from any location on the web so that real-time tracking of a project can be done.
Solution
AscenWork Technologies developed a Project Tracking Application with Approvals at various stages. While creating the Project, the user can park the costs incurred against the project under various heads like Production, Pre-Production, Reiki, Shooting, Out of Pocket Expenses, and many more. The administrator of the application can define the categories. The cost estimation against the project was done by the creator and sent for approval to the manager. Once the project and costs are approved, the finance team validates all the estimated costs with respective vendors and later locks the costs. This forms the final estimation against the projects. During the execution of the project, the client deputes an accounts executive, who will enter the actual expenses in the application. The actual costs entered can now be compared with the estimates, thus giving a real-time view of the project budgets. This immensely helped the client track and manage multiple projects with cost controls and compliance.
Results
Project Management Application developed for the client enables the client to have a real-time view of all active projects and track them for Estimated vs. Actual costs. The developed application helps in tracking cost escalation, additional expenditures, and managing cash flow. The alerts and notification module helps in getting timely updates on all project activities.
Benefits
- Actual Costs
- Vendor Payouts
- Complete budget
- Budgeting further
- Project Milestones
- Alerts and Notification
- Cashflow Management
- Tracking of Actual Project
Every organization has unique processes. Our team builds custom SharePoint and Microsoft 365 solutions aligned with your workflows, compliance needs, and growth plans.
Tools & Technology
Our solutions are built using trusted Microsoft technologies that ensure security, scalability, and operational efficiency.
SPFx
Build custom web parts and extensions inside SharePoint Online. Add business features directly on pages with secure access to Microsoft 365 data.
React
Developed using React to create fast, responsive user interfaces. Build reusable components and smooth user flows for complex forms and dashboards.
Microsoft 365
Provide identity, security, and access across SharePoint, Teams, Outlook, and OneDrive. Keep access controlled by tenant roles and policies.
Power Automate
Run workflows and alerts across SharePoint and email. Trigger approvals, notifications, and background jobs on data changes.
Power BI
Create reports and dashboards from SharePoint data. Track usage, status, and key metrics in near real time.
Check Out all Case Studies
Explore our showcase for innovative solutions and inspiring examples of success in action.
