A company intranet your people open every day
Intranet Portal is a ready-made intranet on SharePoint Online. It gives every employee one home page for news, departments, people and the tools they use, and it is set up in your own Microsoft 365 tenant.
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What it does
What your people get on day one
These are the parts of the intranet people use most. The screens below show how they look and work.
Personalised home page
A home page with a slider for leadership messages, news, articles and policies.
Celebrations and awards
Birthdays, work anniversaries, new joiners and awards shown in one place.
Department and team sites
Each department gets its own site for notices, documents, events and links.
Employee directory
Search colleagues and filter by designation, department, division, region and branch.
Communication channels
Discussion forums, news feeds and announcement boards for company and team conversations.
Workflow and settings
Approvals inside the intranet, and an admin area for roles, permissions and content.
Home page
One home page for the whole company
The home page opens with a slider for messages from leadership, an award tile and a Today card that shows birthdays, work anniversaries and new joiners. Holiday tiles and a left menu take people to the rest of the intranet.
- Slider for leadership messages and news
- Award of the month tile
- Birthdays, anniversaries and new joiners
- Holiday tiles
- Left menu to every section
- Works on a phone as well
Department sites
A site for every department and team
Each department page can show its own notices and policies, a corporate magazine, a calendar, articles and upcoming events. Site owners choose what goes on the page.
- Notices and policies list
- Corporate magazine tile
- Calendar and upcoming events
- Articles with a Read More link
- An owner for each site
Directory
Find a colleague in seconds
The directory lists every employee with a photo, role, phone number and email. Filter by designation, department, division, region or branch, sort A to Z, or search by name.
- Photo, role, phone and email for each person
- Filters for designation, department, division, region and branch
- Sort by alphabet
- Search by name
Workflow
Run approvals without leaving the intranet
A request raised on the intranet carries its documents and comments along an approver route. Each approver can approve, reject or ask for more information, and every step is recorded in an audit log.
- Attached documents and comments
- Approver route with roles
- Approve, reject or need more info
- Communication box with every decision
- Audit log of each step
Settings
Admins manage all content from one place
The settings area has a menu for articles, notices, magazines, events, sliders, awards, photo gallery, quick links, holiday list, surveys and feedback categories. Each list can be added to, pinned, ordered and switched on or off.
- Articles, notices, magazines and events
- Sliders, awards and photo gallery
- Quick links and holiday list
- Surveys and feedback categories
- Pin, sequence and active switches
Who it is for
Built for
Internal communications teams. HR and administration. Department heads who need their own site. Employees who need one place to start the day.
- Your structure, onlineDepartments, sites and people are set up the way your organisation is run.
- News that reaches the right peopleTargeted news and announcements for each department and role.
- A directory people useFind colleagues, roles and departments from one searchable page.
- Owners keep it currentDepartment owners update their own sites, with your approvals where needed.
How it works
How an installation goes
These are the steps for a typical installation. The order changes with the size of your structure.
Map your structure
We agree departments, locations, roles and what each group should see first.
Configure the portal
We set up the home page, news, department sites and directory in your tenant.
Load your content
We help you bring over the first set of news, links and department pages.
Train your owners
We train your administrators so your team can publish and manage on its own.
Intranet Portal: questions we hear often
What is an intranet portal?
A private website for your organisation where employees find news, policies, people, departments and the tools they need.
Can each department manage its own site?
Yes. Each department site has an owner who manages its notices, documents and links within the roles you set.
Can people search for colleagues?
Yes. The directory shows phone, email and role, and can be filtered by designation, department, division, region and branch.
Does it work with Microsoft Teams and Outlook?
It is built on Microsoft 365, so people can reach Teams and Outlook from it. Power BI reports and Power Automate flows can be linked where your teams need them.
Can we run approvals on it?
Yes. Requests can go through an approver route with documents, comments and an audit log.
Can we control who sees what?
Yes. Administrators set roles and permissions for each area, using your Microsoft 365 sign-in.
Can people use it on a phone?
Yes. The home page has a mobile view.
Where does our data stay?
In your own SharePoint Online, inside your Microsoft 365 tenant. The product is installed there, and AscenWork has no access to your data.
How do people sign in, and what licence is needed?
People sign in with their Microsoft 365 account. The product is built on SharePoint Online, so you need an active SharePoint Online licence. It uses the Microsoft 365 licences and infrastructure you already have.
Can it be changed to fit our process?
Yes. Every installation is configured to your process: your forms, steps, roles and approvers. If you need something beyond the standard product, our technical team checks the scope and what is feasible, and we quote those changes separately so you can decide.
What does an installation include?
Setting up the environment, loading your master data, and setting user permissions and menu permissions to follow your company policy.
Do you train our team?
Yes. We provide training and documentation for the product we deploy, a train-the-trainer programme for your own team, and video training for the modules.
How secure is it?
It runs on Microsoft 365, so it uses the security features of your licence, such as role-based access, multi-factor authentication, conditional access, audit logs and external sharing controls. Which of these you have depends on your Microsoft 365 licence, and Microsoft governs them.
Who supports it after go-live?
You can run it with your own team, or add optional managed support from AscenWork for fixes, small changes and reviews. To report an issue, write to support@ascenwork.com and a support executive will pick it up.
Can it run on SharePoint Server instead of SharePoint Online?
It is built for SharePoint Online. For SharePoint Server 2016 or 2019 we can try it, and a few changes may be needed. Tell us what you run and we will confirm.
How do we get a price?
Talk to us. We listen to how your process works today, then send a written quote that covers the product set-up for your tenant and any custom changes as separate lines.
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