Manpower requisitions approved, candidates chosen and on record
Recruitment is a ready-made product for the approval side of hiring in SharePoint Online. A manager raises a manpower requisition, approvers sign it off, recruiters add candidates for approval, and approved and on-hold candidates are kept in a searchable resume bank.
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What it does
Six things it does for your hiring
It covers the path from requisition to selected candidate.
Manpower requisition
Capture the role, qualification, skills, job description and compensation range.
Multi-level approval
Managers, HR and management approve in turn, and the initiator answers queries.
Dynamic approvers
Change the manager or add approvers on a requisition.
Candidate approval
Add candidates, then approve, reject or select them.
Backup candidates
Keep candidates on hold in case the chosen one does not join.
Resume bank
A searchable store of approved candidates from past requisitions.
Requisition
Raise a requisition with the role defined
The form records the designation, division, department, qualification, reporting manager, whether the position is budgeted or a replacement, location, priority, number of positions, compensation range, job description and competency profile.
- Designation, division and department
- Budgeted or replacement
- Location, priority and positions
- Compensation range
- Job description and competency profile
Approval
Approve, query or reject
Approvers see the requisition and the route. They can approve, reject or ask for more information, and the initiator answers in the communication box.
- Approver route with roles
- Approve, reject or need more info
- Communication box for queries
- Approvers added or changed on the route
Dashboard
Track every requisition
The dashboard lists my requests, pending requests and completed requests with the requisition number, date, designation and status.
- My requests
- Pending requests
- Completed requests
- Requisition number and status
Candidates
Add candidates to an approved requisition
Once a requisition is approved, the recruiter adds each candidate with name, email, mobile, notice period, current location and resume. Candidates are then approved, put on hold or rejected.
- Candidate details and resume
- Approved, hold or rejected
- Multi-level candidate approval
- Backup candidates on hold
Resume bank
Search past candidates by location and position
The resume bank holds approved and on-hold candidates from earlier requisitions. Choose a location and position and search, or switch between the Approved and Hold tabs.
- Search by location and position
- Approved and Hold tabs
- Requisition number, date and qualification
- Division, designation and department
Who it is for
Built for
HR and recruitment teams. Hiring managers. Department heads and management who approve. HR heads who track requisitions.
- Requests before hiringEach manpower request is approved before a role is advertised.
- Candidates trackedEvery candidate has a status, from shortlist to decision.
- A resume bankPast candidates are searchable for future roles.
- Approval before offerCandidate approvals are recorded before an offer is made.
How it works
How a hire moves
These are the steps for one hire, from request to selection. Your approval levels are set during installation.
Request
The hiring manager raises a manpower requisition.
Approve
The requisition goes through HR and management approval.
Shortlist
The recruiter adds candidates and approvers review the profiles.
Select
Management selects the candidate, with a backup kept on hold.
Recruitment: questions we hear often
What is a manpower requisition?
A request from a manager to hire for a position, sent for approval before recruitment starts.
Who approves a requisition?
Managers, HR and management, in the order you set. Approvers can be added or changed.
What if an approver has a question?
They ask for more information, and the initiator answers.
How are candidates handled?
The recruiter adds each candidate to an approved requisition, and approvers approve, reject or select them.
What if the chosen candidate does not join?
Candidates on hold stay available as backup.
Does it post jobs or schedule interviews?
No. It covers requisition, approval and candidate selection, and keeps the resume bank.
Where does our data stay?
In your own SharePoint Online, inside your Microsoft 365 tenant. The product is installed there, and AscenWork has no access to your data.
How do people sign in, and what licence is needed?
People sign in with their Microsoft 365 account. The product is built on SharePoint Online, so you need an active SharePoint Online licence. It uses the Microsoft 365 licences and infrastructure you already have.
Can it be changed to fit our process?
Yes. Every installation is configured to your process: your forms, steps, roles and approvers. If you need something beyond the standard product, our technical team checks the scope and what is feasible, and we quote those changes separately so you can decide.
What does an installation include?
Setting up the environment, loading your master data, and setting user permissions and menu permissions to follow your company policy.
Do you train our team?
Yes. We provide training and documentation for the product we deploy, a train-the-trainer programme for your own team, and video training for the modules.
How secure is it?
It runs on Microsoft 365, so it uses the security features of your licence, such as role-based access, multi-factor authentication, conditional access, audit logs and external sharing controls. Which of these you have depends on your Microsoft 365 licence, and Microsoft governs them.
Who supports it after go-live?
You can run it with your own team, or add optional managed support from AscenWork for fixes, small changes and reviews. To report an issue, write to support@ascenwork.com and a support executive will pick it up.
Can it run on SharePoint Server instead of SharePoint Online?
It is built for SharePoint Online. For SharePoint Server 2016 or 2019 we can try it, and a few changes may be needed. Tell us what you run and we will confirm.
How do we get a price?
Talk to us. We listen to how your process works today, then send a written quote that covers the product set-up for your tenant and any custom changes as separate lines.
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