Power BI dashboards for procurement and spend
A procurement dashboard shows where spend goes, which contracts are about to expire, and which suppliers miss on delivery and quality. Three screens cover it. We build them on your own purchasing and invoice data.
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What it answers
Three questions every procurement team is asked
Each screen starts from a question. The figures are the ones that help the team negotiate, renew or switch suppliers.
- How much do we spend, and with whom?External spend, negotiated savings, on-contract spend and supplier on-time delivery, with spend by month and category, and the top suppliers by spend.
- Which contracts expire soon, and are invoices compliant?Active contracts and those expiring within 90 days, annual spend by contract expiry, and first-time invoice match by month.
- Which suppliers miss on delivery and quality?On-time in full, reject rate and invoices matched first time, with a supplier scorecard and the lowest-performing suppliers by month.
The screens
Power BI procurement dashboard screens
Three screens for the procurement team. Open one to see it full size. Each comes with filters and drill-through, and we adjust measures, filters and branding to your business.
3 dashboards
Every number on these screens is sample data from a fictional retailer. No client data is shown. Your own logo replaces the AscenWork mark at the top left of each report.
How we define the main procurement measures
A dashboard is only trusted if everyone reads the same number. We agree these definitions with you before we build, and write them down at handover.
| Measure | How we calculate it | What to agree first |
|---|---|---|
| On-contract spend | Spend with contracted suppliers divided by total external spend. | Whether one-off purchases are counted as off-contract. |
| Savings rate | Negotiated savings divided by baseline spend. | How the baseline price is set for each category. |
| First-time invoice match | Invoices matched to the purchase order and receipt first time, divided by invoices received. | The tolerance for price and quantity differences. |
| Reject rate | Goods rejected divided by goods received. | Whether partial rejects count in full. |
| Contract expiry window | Contracts ending within the next 90 days. | The window your team wants to act on, such as 90 or 120 days. |
How it works
From these screens to your live dashboard
In a project, the dashboard connects to your purchasing and invoice data and refreshes on a schedule. You see working pages early, so you react to something real.
Connect
We link your systems and files, and check the data is complete.
Model
We clean and join the data, and agree each measure with you so everyone reads the same number.
Design
We apply your chosen look and your logo to every page, with a phone layout where it is needed.
Go live
The dashboard runs in Power BI with scheduled refresh, filters, drill-through and access by role.
What we connect
Where the data for these dashboards comes from
We confirm the sources on a short scoping call. These are the common ones for this dashboard.
Purchase orders and invoices
Purchase orders, receipts and supplier invoices from your ERP or accounts payable system.
Contract register
Contract dates, values and terms, from a contract register, SharePoint list or the sheet your team keeps.
Supplier scorecards
Delivery, quality and reject records by supplier.
Categories and cost centres
Your category structure, so spend is compared against the right budget owner.
Access by role
Row-level security, so a category buyer sees their own categories and the head of procurement sees everything.
Our Power BI work
These screens are one part of what we do on Power BI
The same team builds the data model behind the dashboard, designs the report and keeps it running. Pick the part you need.
Power BI development
Data connections, model, measures, row-level security and scheduled refresh, built in your Power BI.
Power BI consulting
A review of your current reports and data, and a plan before you build.
Power BI designing
Clear, fast report design with a consistent look across every page.
Copilot and AI for Power BI
Ask questions of your data in plain language, with the right guardrails.
Case studies
Power BI projects we have delivered
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A freight forwarding and customs clearing company with many branches and a finance team at head office
Read the case study →Power BI · Energy and renewables
Power BI asset performance dashboards for a renewable energy portfolio
A Power BI report that follows generation, losses, breakdowns and module cleaning across every solar plant in a portfolio, from an executive summary down to the inverter.
A renewable energy company operating several solar plants
Read the case study →Power BI · Retail and consumer goods
Power BI sales dashboards for digital channels and prescription sales
Two Power BI reports that bring sales data from every channel into one view. Digital sales covers partners, marketplaces, website and products, and Rx sales covers prescribers, zones, brands and field teams.
A skincare company selling through digital partners, its own website and prescription channels
Read the case study →Trusted by teams at
Power BI procurement dashboard questions
What should a procurement dashboard show?
Spend by supplier and category, on-contract spend, savings, contracts due for renewal, and supplier delivery and quality. Start with the decisions the team takes each month.
How do you measure first-time invoice match?
Invoices matched to the purchase order and goods receipt on the first pass, divided by invoices received. We agree the price and quantity tolerances with you before the first build.
Can it connect to our purchasing system?
Usually yes. Power BI connects to common ERPs, databases, Excel and SharePoint. We confirm each source on a scoping call.
Can a category buyer see only their own spend?
Yes. With row-level security, each buyer sees their own categories, while the head of procurement sees the whole spend picture.
Is the sample pack free?
Yes. The design pack is free, and we email it to you as a PDF. Building dashboards on your own data is a scoped, paid engagement, which we quote after a discovery call.
How do we get a price and a timeline?
Book a free call. We learn your data sources, users and questions, then send a proposal with the scope, the assumptions and the price. Timelines depend on the number of sources and dashboards.
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Power BI consulting
Review and plan before you build
Power BI designing
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Hire Power BI developers
Developers who join your team
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